Invoices

View and manage invoices, track payment status, and filter by date or status.

Overview

Invoices are generated from confirmed orders. Each invoice tracks its own payment status independently from the order. Double-click any row to open the invoice detail panel.

Invoices grid

Invoice status

Status	Description
Pending	Invoice created, not yet sent to the customer.
Sent	Invoice has been emailed to the customer.
Payment Pending	Stripe checkout initiated but payment not yet confirmed.
Partially Paid	A payment has been recorded but the balance is not fully cleared.
Paid	Invoice is fully paid.
Void	Invoice has been cancelled with a reason.
Refunded	Full refund has been processed.
Partially Refunded	A partial refund has been processed.

Grid columns

Column	Description
Invoice Number	Auto-generated invoice reference (e.g. `INV-XXXXXXXXXXXX`).
Customer	The customer this invoice belongs to.
Items	Summary of the top items on the invoice.
Status	Current invoice status.
Xero	Xero sync status for this invoice (if Xero is connected).
Due Date	Payment due date, shown with overdue highlighting when past due.
Issued	Date the invoice was generated.
Total	Invoice total.
Balance Due	Outstanding amount remaining.
Actions	Inline actions: Send, Send Checkout Link, Mark Paid, Void.

Filtering invoices

Status filter — Show invoices by one or more statuses.
Date range — Filter by issue date using a preset or custom range.
Search — Find invoices by invoice number or customer name.

Due date

The due date is set when the invoice is generated. It is shown in the grid and in the detail panel header. When the due date has passed and the invoice is still unpaid, the due date badge turns red.